Works when you live abroad
Manage a Greek long-term rental from another country with payment records, tenant access, reminders, and a shared operating history in one place.
Track units, invite tenants, and collect rent without the spreadsheet chaos.
Rent operations, simplified
Get paid on time. Every unit. Every month.Without the phone calls.
Nineflat is the operations system for landlords and property managers who'd rather spend Sunday with family than chasing rent, reconciling bank statements, or preparing quarterly tax returns.
Free for 1 active property · No credit card required
See how Nineflat worksStart free with 1 active property
Paid plans start at €14/month
Track every payment from one operating view
app.nineflat.com
Overview
Illustrative month
Illustrative data
Collected
€14,250
Pending
€1,800
Overdue
€0
Rent collection activity
Eight-month sample
SepOctNovDecJanFebMarApr
M
Unit 3A · M. Georgiou
€850✓ Paid
Y
Unit 1B · Y. Papadopoulos
€1,200✓ Paid
E
Unit 5C · E. Konstantinou
€650Pending
The Outcome
Spend less time following up on rent
Automated email and SMS reminders follow the schedule you configure. Track overdue rent, prepare an arrears notice for review, compare income and expenses by property, and give your accountant a clean export.
Built for real-world teams
Co-owners, estate agents, building managers, technicians, accountants, tenants — all on the same property, each seeing only what they should. Field-level permissions enforced in the API, not just the UI.
Shared ownership, zero math
Multiple landlords co-own a property with defined percentages. Tenant pays once — every owner's share lands in their own bank account automatically.
Keep settlements and maintenance checks on schedule.
Create a recurring schedule for any obligation — from quarterly expense meetings to annual boiler inspections. Nineflat notifies everyone involved before the configured due date.
Settlement meetingsMaintenance on autopilotNotifies all parties
New · Landlord plans and above
One payment. Every owner gets paid automatically.
Stop asking tenants to wire-transfer money to multiple bank accounts and manually split rent between co-owners. Define ownership percentages once — Nineflat handles the rest on every payment.
- ✓Tenant pays once into a single checkout link
- ✓Nineflat splits the amount to each co-owner in real time
- ✓Each owner sees their share land in their own bank account
Tenant pays €1,200 rent →
Owner A (60%)€720 ✓
Owner B (25%)€300 ✓
Owner C (15%)€180 ✓
Transfers happen automatically on every payment
New · Maintenance ManagementEnd-to-end repairs
From broken to fixed,
tracked end to end.
Stop managing repairs over WhatsApp. Log requests, assign vendors, track every status update, pay technicians — and credit approved tenant-paid repairs against the next rent invoice.
Photo attachmentsStatus timelineVendor assignmentIn-platform paymentRent credit
Full lifecycle, one clear timeline
Every repair request moves through a clear, auditable status from the first report to the final payment.
Broken pipe – Kitchen
Reported by: Maria T.
Fix-It Plumbers€350
Submitted
Issue reported with photos & description
Vendor Assigned
Technician selected & notified
In Progress
Work underway, updates in real time
CompletedCurrent
Job done, costs & photos confirmed
Paid
Vendor paid through the platform
Credit an approved repair
If the tenant paid for a repair that the landlord approves for reimbursement, Nineflat can apply that amount as a credit on the next rent invoice.
Monthly rent€1,200
Approved repair credit€350
Tenant pays next month€850
Applied automatically to the next invoice
Digital audit trail
0
Status stages
No more scattered message chains
Updates are logged, timestamped, and visible to the relevant parties
New · Tenant ScreeningEvidence-based, you decide
Know your tenant
before you hand over the keys.
Run a private, consent-led check of identity, income, bank cashflow and rental history. You receive a clear result band and privacy-preserving Decision Brief, while you make the final decision.
Identity verificationIncome & employmentBank cashflowAffordability rangeFraud & mismatch checksTenant-controlled result
Screening report
PII protectedRisk band
Strong
Affordability
At least 3× the requested rent
Verified range — no raw income shown
Confidence
High
Sufficient evidence coverage
Decision Brief
Rent-payment behaviour
Observed across the assessed period
Document authenticity
Verification signals recorded
Strongest positive
Identity and income evidence are consistent
Follow-up
Review the prior-rent evidence if relevant
Evidence-based summary. Advisory only — the result is rule-based and auditable, and you stay in control of accept, reject, or request more.
How it works
1. Invite
Send a secure magic link. The applicant does not need an account.
2. Verify
They upload identity, income and bank evidence through their private link. Nineflat checks consistency across the sources.
3. Decide
You get a result band, verified ranges and follow-up questions — then make the call.
The tenant can save their result
After the check, the applicant can create a free Nineflat account to keep access to their own result. Cross-landlord portability is not currently offered.
Optional free account
Private by design · GDPR-first
The applicant's documents are not shown to the landlord or Nineflat staff.
Landlords receive only a result band, confidence, evidence coverage and Decision Brief. Never raw files, exact income, account numbers or document identifiers.
All uploaded evidence is automatically deleted on a schedule, keeping every screening GDPR-compliant.
Built for serious
rental operations
Clear controls, EU-hosted data, and support from a real person.
Security you can verify
Your data is encrypted in transit and at rest on EU infrastructure. Card details are handled by Stripe's PCI-compliant systems, not stored by Nineflat.
A clear payment trail
Track rent, references, payment status, and receipts in one place. Stripe payout timing depends on your connected account and payment method.
Founder-led support
Email support@nineflat.com and you will reach the team building Nineflat, not an outsourced call centre.
Why I built Nineflat
I am a landlord too.
I own two flats in Athens. One recurring late payment was enough to show me how much time landlords lose to reminders, bank matching, receipts, and scattered records. Nineflat is the system I wanted for my own rentals.
Meet Ioannis on LinkedInBuilt for ownership and operations
Two workflows, one system
For landlords
Run a small or growing portfolio without needing a heavyweight back office system.
- Track apartments, leases, and payment status from one dashboard.
- Invite tenants into portal access only when you are ready.
- Use the free tier to get started, then reduce fees as volume grows.
For management companies
Give operations teams a clear way to manage multiple properties, roles, and billing in one place.
- Separate organizations, permissions, and plan limits cleanly.
- See portfolio-level invoicing and payment operations in one system.
- Prepare for premium reporting and control surfaces as your team expands.
1
Viewing the workflow for solo landlords.
01
Add your portfolio
Create properties and organize units before you start billing.
02
Invite tenants
Send tenant access invites so renters can activate their own credentials.
03
Send rent and invoices
Create agreements, charges, and invoices tied to the right tenant and property.
04
Track payment status
See what is paid, pending, overdue, or manually recorded.
Pricing
Start free. Upgrade when lower fees save you money.
The plan structure stays simple: begin on Free, move to Landlord for lower fees + advanced features, and choose Pro when you manage property for other owners.
Free
Best when you are starting out with 1 active property.
Landlord
A strong fit once regular collections justify €14/month for a lower 2.6% + €0.5 platform fee.
Pro
Built for teams that need reporting, cleaner handoffs, and up to Unlimited staff seats.
Enterprise
For larger operators that need negotiated pricing, custom controls, or volume terms.
Free
Try it out — recurring billing and tenant portal, free for 1 property.
€0/month
Nineflat feeFee charged by Nineflat on each online rent payment.: 3.4% + €0.6
Active propertiesHow many properties this plan covers. Pro allows overage at €0.80/property/month.: 1
Screenings/yearTenant screenings included per annual cycle. Resets on your plan anniversary; no carryover.: 0(€25 each after)
- •Recurring rent charges + online payment collection
- •Tenant portal with receipts + payment history
- •1 active property · Email rent reminders
- •3.4% + €0.60 card · 1.5% + €0.40 SEPA
- •Tenant screenings €25 each · Data export included
Landlord
For solo landlords with up to 5 properties. Lower fees + 2 free screenings/year.
€14/month
Nineflat feeFee charged by Nineflat on each online rent payment.: 2.6% + €0.5
Active propertiesHow many properties this plan covers. Pro allows overage at €0.80/property/month.: 5
Screenings/yearTenant screenings included per annual cycle. Resets on your plan anniversary; no carryover.: 2(€17 each after)
- •Up to 5 active properties
- •2 tenant screenings/year included · €17 each after
- •SMS + email rent reminders · Late-fee automation
- •Advanced reports + analytics · Parties directory
- •2.6% + €0.50 card · 1.2% + €0.40 SEPA
Pro
For growing landlords and property managers. 25 properties + custom permissions + custom reports.
€42/month
Nineflat feeFee charged by Nineflat on each online rent payment.: 2.3% + €0.45
Client portfoliosA landlord client whose properties you manage as a Property Management Company. Lives inside your one organization. Each Client Portfolio gets isolated reporting, payouts, and management fees.: Unlimited
Active propertiesHow many properties this plan covers. Pro allows overage at €0.80/property/month.: 25(+€0.8/each over plan)
Screenings/yearTenant screenings included per annual cycle. Resets on your plan anniversary; no carryover.: 10(€17 each after)
Staff seatsHow many teammates can access this account at the same time.: Unlimited
- •Up to 25 active properties (€0.80/each/mo over 25)
- •10 tenant screenings/year included · €17 each after
- •Custom report builder · Advanced data exports
- •Tenant portal branding (logo, colors, display name)
- •Fine-grain permissions · Client portfolios for PMC clients
Enterprise
For holding companies, multi-LLC, and operators above 1000 units.
Custom
Nineflat feeFee charged by Nineflat on each online rent payment.: Custom fee structure
OrganizationsThe organization currently active in your dashboard dropdown. For Free/Landlord/Pro users this is always the same organization. Enterprise users can switch between organizations they own.: Unlimited
Active propertiesHow many properties this plan covers. Pro allows overage at €0.80/property/month.: Unlimited
Screenings/yearTenant screenings included per annual cycle. Resets on your plan anniversary; no carryover.: Unlimited(Custom each after)
Staff seatsHow many teammates can access this account at the same time.: Unlimited
- •Unlimited properties · Negotiated fees
- •Multiple owned organizations (multi-LLC)
- •Case-by-case organization and access setup
- •Contracted reporting and migration scope
- •Account support for the agreed rollout