From the first unit to a hundred-property portfolio, Nineflat keeps your properties, tenants, invoices, and payments connected in one operating system.
Log maintenance requests, assign vendors, and track costs per property. Stop managing repairs over WhatsApp and bring it into your operating system.
✓Maintenance request logging and vendor assignments
✓Cost tracking linked to the right property
✓Status tracking: open, in progress, resolved
✓Vendor invoice payment and expense records inside the platform
✓Apply approved tenant-responsibility repair costs to the next invoice
Repair status timeline
Submitted
Vendor Assigned
In Progress
CompletedNow
Paid
Credit an approved repair
If the tenant paid for a repair that the landlord approves for reimbursement, Nineflat can apply that amount as a credit on the next rent invoice.
All features
Portfolio Management
Everything in one place
Create properties and units, track occupancy, and keep your whole portfolio organized without spreadsheets. Pro plan adds unlimited Client Portfolios for clean per-client separation (one organization, many owners).
✓Property and unit records within your plan limit
✓Occupancy and vacancy status at a glance
✓Unlimited Client Portfolios on Pro; multiple organizations on Enterprise
Billing & Rent Collection
Collect rent without the follow-up loop
Charges flow automatically from agreements. Accept payments online (Stripe) or record manual transfers (SEPA/IBAN, IRIS, cash). Stripe payout timing depends on the connected account and payment method.
✓Automated recurring charge generation from agreements
✓Stripe online payments, SEPA/IBAN, and IRIS bank transfer
✓Manual payment recording for cash and cheque
✓Payout status and transparent fee breakdown
Agreements & Leases
The backbone of your billing
Agreements connect tenants and properties to your billing cycle. Set start/end dates, rent terms, and payment schedules. Nineflat tracks renewals and keeps a full party directory linked to each agreement.
✓Custom rent terms, start dates, and billing frequency
✓Expiry tracking and renewal alerts
✓Parties directory (tenants, vendors, co-owners) per agreement
Tenant Screening
Screen tenants before you sign
Check a prospective tenant without collecting their documents yourself. You invite them, they consent and upload their own files, and you receive an evidence-based report with affordability assessed against the actual rent. You always make the decision. Available in Greece.
✓Tenant-led: you never handle raw payslips or IDs (GDPR-safe)
✓Affordability checked against the agreement's rent
✓Included quota by plan, then a clear per-screening price
Agreement Records
Keep the lease and its history together
Store the agreement against the right property and parties, keep dates and rent terms structured, and preserve a clear operating history. Use your approved signing process outside Nineflat until in-product signing is released.
✓Agreement linked to the right property and parties
✓Structured dates, rent, deposit, and billing frequency
✓Clear status and document history in one place
Co-ownership
Multiple owners, zero manual splitting
Define ownership percentages once. When a tenant pays, Nineflat automatically calculates and records each co-owner's share — no more bank transfer spreadsheets or manual math.
✓Unlimited co-owners per property with custom percentages
✓Automatic split calculation on every payment
✓Each co-owner sees their own share in their dashboard
Reminders & Automation
Keep recurring obligations on schedule
Set recurring reminders for expense settlements, maintenance inspections, or anything else that repeats. Nineflat emails all involved parties automatically — you configure it once and forget.
✓Recurring reminders for settlements and maintenance
Staff get role-scoped access to the properties they manage. Tenants get invite-only portal access to their own invoices and balance. Everyone sees exactly what they need — nothing more.
✓Owner, portfolio manager, building manager, and tenant roles
✓Staff invites on Landlord plans and above
✓Tenants see their invoices, payment history, and open balance
Reports & Analytics
Portfolio-level visibility
See collection rates, overdue payments, and revenue trends across your entire portfolio. Export data as CSV for accountants or tax filing.
✓Collection rate tracking (this month, last 3 months)
✓Overdue payment drill-down by property
✓CSV export for accounting and tax filing
Tax & Accountant Exports
Tax season, already done
Keep rent records organized year-round and export per-property data for your accountant. Confirm the final tax treatment and submission steps with the professional responsible for your return.
✓Annual Ε2 CSV and prefilled Δήλωση Μισθώσεων worksheet (Greece)
✓CSV exports organized by Greek property and rental period
✓Availability is shown before you rely on a tax workflow
Ready to switch
Start on the free tier. Move up only when the economics change.
Free for 1 active property · No credit card required